VACANCIES

We currently have the following openings (please click to read the full job description):

Human Resource and Administrative Manager

How to apply

Kindly click on the specific positions below to download an application form.

Position: Head of Programmes and Partnerships

Human Resource and Administrative Manager

The completed application form should not be more than SIX (6) pages. Uncompleted forms will be rejected. The completed application form together with a one-page cover letter indicating the applicant’s motivation and commitment should be submitted through this links:

Head of Programmes and Partnerships: https://app.pipefy.com/public/form/p4ihbHno

Human Resource and Administrative Manager: https://app.pipefy.com/public/form/Woq88aE3

All applications should be sent not later than 23.59H GMT on 21st May 2023. Any application received after this time will not be processed.

Successful applicants who are invited for interview will be expected to provide the names, positions, and e-mail and phone contacts of three referees, at least one of whom should be your current employer, or last employer if not currently employed.

Head of Programmes and Partnerships

Position: Head of Programmes and Partnerships

Location: School for Life Head Office, Tamale

Reports to: The Director

Job Summary:

This position is a senior management level position. The position holder will lead, develop, and manage the programme team to achieve the aspirations of School for Life’s Strategy through Programme Development, effective coordination, consolidation, technical support and guidance by ensuring a cohesive team spirit and motivation to perform. He/she manages and ensures resource mobilization, prioritization and allocation, work plan coherence to deliver the SfL Strategy. This role is responsible for working with SfL Partners and Allies to foster long-term relationships to successfully deliver programmes and projects.

Job Responsibilities:

Strategic and Programme Planning, Management and Implementation:

Tasks

Provide leadership in the development of strategic plans and budgets for all programs in the organisation.
Provide leadership to the Programme Team towards achieving the objectives of School for Life programmes and projects.
Review and ensure alignment of programme priorities, strategies, and plans to the School for Life Strategic plan.
Support the Director and the Senior Management Team to lead the development of both strategic and operational plans in accordance with School for Life strategic plan, mission, and vision.
Ensure School for Life programme activities are grounded, strongly inter linked, and consolidated in line with the strategic plan.
Ensure quality implementation of all projects of School for Life
Ensure learnings are documented by the programme team in the most effective way demonstrating value for money.

Partnerships and Networking:

Tasks:

Support Programmme Managers to strengthen networks and collaboration with School for Life Partners and Stakeholders

Promote School for Life’s active participation and leadership in relevant Networks and Alliances.
Support the Programme Managers in strengthening our relationship with the strategic networks and alliances.
Represent School for Life and participate in network and alliance meetings, events, and forums.
Ensure effective information flow and communication with other stakeholders including partners.
Initiate and nurture networks and alliances with academia, and research institutions.
Coordinate and support review of School for Life partnerships and ensure follow-up of partners after reviews and reflections.

Build and maintain an effective network of relationships, including with central government, parliamentarians, media and the wider development sector.

Fundraising and Donor Relationship Management:

Tasks:

Support the Director in developing and managing relationships with donors.
Lead on development of programme ideas into quality grant concepts and proposals through a community based, participatory approach.
Support the Director and collaborate with other team members to respond to potential funding opportunities.

Programme Reviews, Monitoring, Evaluation, Learning and Reporting:

Tasks:

Ensure close monitoring of the programme works in the field to ensure alignment and contribution to the organizational strategy, monitor flow of information and systemic documentation of quantitative and qualitative achievements in the field and lessons learned thereof.
Ensure quality and timely submission of quarterly and annual or required Programme and Project Performance Reports as per desired standards and guidelines.
Ensure compliance with approved Programme and Project plans.
Promote evidence-based learning and the agenda of advancing alternatives.
Represent the organization in programme-related knowledge sharing and learning forums, document and share feedback with the team.
Track trends in contemporary development programming and programme management practices, document and provide advice/ recommendations on key developments to Senior Management Team.

Human Resource Management:

Tasks:

Lead and manage programme team to achieve its mandated targets in accordance with annual operational plans.
Ensure an empowering work environment and team building in compliance with School for Life’s values, principles, and attitude.
Ensure an enabling environment for staff performance, recognition, and reward of the program team to encourage staff productivity, innovation and performance (e.g., facilities, equipment, duty facilitation, team building etc.).
Participate in the review of staff job descriptions and setting of performance standards.
Involves in recruitment of staff in collaboration with HR.
Assigns performance objectives to supervised staff, conducts comprehensive performance appraisal of supervised staff and provides / obtains feedback when necessary.
Ensure that performance records of staff under supervision are submitted to HR on time.
Provides induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively.
Works with HR Function to identify training needs and development opportunities for supervised staff.

Financial Management:

Tasks:

Develop, monitor, review and update the Programme department activity, work plan to ensure that it attains its objectives as cost-effectively and efficiently as possible.
Work closely with the Project Managers and the Finance Team to manage the expenditure and disbursement of resources to projects and programmes.
Review programme expenditures from the programme team line staff to ensure conformity to Financial Manual.
Monitor and advise on programme and project spending and variance report as per organizational process and procedures.

Qualifications:

A master’s degree in management, Social Sciences or development studies or other relevant qualifications from a recognized university. Training and expertise in Project planning and management, Human Rights Based Approach, Participatory approaches and methodologies, Governance, Civic empowerment and accountability, Monitoring and evaluation.

Essential Experience and Knowledge:

Required Experience:

A Minimum of 5 years relevant experience for Postgraduate applicants or 10 years’ experience for bachelor’s degree applicants in a reputed organization, in the NGO sector, 3 years of which should be in senior management positions. Experience of working in a Multi-cultural context essential.

Experience in innovative teaching and learning methodologies, education systems strengthening and policy influencing, research for advocacy, working with GES, MMDAs and other education stakeholders, and experience in training and facilitation.
Experience in designing, setting up and coordinating monitoring, evaluation and impact assessment systems and processes of a program are required.
Experience in managing funding from a diversity of sources. Good track record of effective working relationships with partners and donors.
Proven experience of working with government agencies and research institutes.

Required Knowledge:

In-depth understanding of Human Rights Based Approach to Development and programming issues and policy work at state, national and international levels.
Sound and up-to-date knowledge of development concepts, methodologies and techniques including demonstrated understanding of gender issues in development and demonstrable commitment to promoting gender equality within the organisation and in programme work.
Sound knowledge of the political, social, economic, and historic environment in which School for Life operates at both national and community levels.
Understanding of the project cycle management. Very good in reporting and proposal writing.
Excellent understanding of development partnerships, fund-raising, donor strategies, governmental and international relations in the country
Basic knowledge of finance and accounting systems in the country
Strong knowledge of M&E methodology, quality assurance, adaptive management.

Key personal and Interpersonal Skills:

Must be a strong team player
Diligent and able to self-initiate
High skills and knowledge in developing educational materials and training manuals
Ability to communicate clearly in both written and verbal
Ability to multitask and work under tight deadlines.
A creative problem-solver, flexible and resilient
High skills in ICT, Microsoft Suite, internet, and the use of social media for communication

A Master’s degree in education, development studies, social science, or other relevant qualification from a recognized university.

At least 5 years proven project management experience with CSOs/NGOs especially managing education projects
Candidates with experience implementing the CBE programme has an added advantage

Ability to work flexibly, troubleshoot, manage risks and adapt to changing organisational environment
Ability to build positive relationships with others both internally and externally
High organisational skills including an attention to detail
Ability to think strategically about the development of a project, make links across the organisation and make the most of emergent opportunities
Excellent communication skills (both verbal and written) using clear, non technical language
Excellent time management skills and ability to prioritise multiple responsibilities
Ability to work with colleagues from different backgrounds with different perspectives to drive project work and organisational priorities forward.

MEAL

Position: Human Resource and Administrative Manager

Location: School for Life Head Office, Tamale

Reports to: The Head of Finance and Administration

Job Summary:

This position will be responsible for overseeing business processes for the organisation including hiring, training, and provision of leadership and supervision to the administrative and clerical support staff in the Office. The position holder will have experience in HR or employee recruitment, with a thorough understanding of HR policies and procedures. The bulk of the role will involve employee orientations, benefits administration, compensation, rewards, and conflict resolution, and there is great opportunity for developing and refining systems. S/he will perform the responsible supervisory and professional administrative work in directing and coordinating all unit activity. They will be responsible for managing the organization's HR database and assisting the Director and Head of Finance and Administration, and other staff with tackling administrative tasks across the organization and its programs. The incumbent has frequent access to confidential and sensitive information and files and is thus required to maintain the highest degree of confidentiality.

Job Responsibilities:

Human Resource Responsibilities:

Oversee and refine employee standards and procedures, using existing HR systems as well as improved or recommended processes.
Ensure compliance with national and local HR regulations by conducting investigations and maintaining records. Design, implement and monitor adherence to HR policies in the areas of recruitment, training and development and employee relations.
Assist with recruitment efforts and prepare employees for their assignments by establishing and conducting orientation and training programs.
Maintaining physical and digital personnel records like employment contracts and PTO requests and update internal databases with new hire information.
Maintain and enhance employee benefits programs, including compensation, medical support, expense reimbursement, and vacations. Receive employee’s welfare concerns and advices on the resolutions i.e. medical death, process annual leave request forms etc
Identify and recommend improvements to internal standard operating procedures, including team restructuring and morale building.
Plan, monitor, and appraise HR activities by scheduling management conferences, resolving employee grievances, and counseling employees and supervisors.
Coordinate staff performance appraisal activities

Administrative Responsibilities:

Manage overall administrative activities for the office.
Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment, etc. for staff.
Maintain required front office and stationery supplies. Receive and interact with incoming visitors
Support administrative needs of the Director including but not limited to scheduling and preparing for meetings and calendar management.
Handle advanced clerical tasks, such as reconciliations, report generation, license renewals, and inventory verification
Completes a wide variety of administrative tasks including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of the company when necessary.

Qualifications:

Bachelor’s degree (or equivalent) in human resources, administration or related field. A Master’s degree in related field will be an advantage

Experience and Knowledge:

A Minimum of 3 years relevant experience for Postgraduate applicants and 5 years for bachelor’s degree applicants in a reputed organization, preferably in the NGO sector.

The successful candidate will have previous experience managing a team of administrative professionals, strong leadership, organizational, and time management skills, as well as the ability to work independently and prioritize multiple projects.
Three or more years of experience in human resources or employee recruitment
Familiarity with HR software
Strong understanding of national laws related to HR.
Knowledge of standard office administrative practices and procedures

Key Personal and Interpersonal Skills:

Adept at problem-solving and conflict resolution
Exceptional communication and interpersonal skills and an ethical mindset
Strong problem-solving and conflict-resolution skills
Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with organisation’s policies.
Strong computer and organizational skills
Excellent communication (oral and written), well organized and attention to detail.
Strong planning and execution skills
Ability to work independently and collaboratively.

Human Resource and Administrative Manager

VACANCIES

Head of Programmes and Partnerships

Human Resource and Administrative Manager

Join the School for Life Alumni